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The overall planning, co-ordination and control of a project from its inception to required timely completion, and meeting the quality standards within estimated costs, is the primary interest of the owner. This, in essence, is the Professional Project Management on behalf of the owner, and not merely Management of the Construction phase. The aim of Professional Project Management is to produce a completed project, which complies with the owner’s requirements and objectives. Good Professional Project Management ensures widespread agreement on the owner’s objective, and this must be maintained throughout the phases of Design, Construction and finally Commissioning of the project. Resources as Time, Money, Technology, Manpower and Materials are organized into activities, if activated in a logical sequence, culminate in a successful project. The pattern is the same irrespective of the type of construction, whether it is a cottage or a 1000 room Hotel or an Airport.
Nevertheless economic difficulties, incomplete information, frequent revisions, shortage of materials and delays in supplies are the constraints, presently faced by the projects in our country. In this situation unless the construction is properly handled or managed by skilled Engineers and Managers. The projects are often found abandoned, & if not, they become uneconomical to continue. Basically, one of the important objects of the Professional Construction Management is to see that the skills of the Project Engineers and Managers with the better tools and systems provided to them, are able to optimize, the design, planning and control with available resources while coping with challenging realities imposed by various constraints.
The owner at the same time, are kept informed of all the development in schedules and costs at all stages of design and construction phases.
Benefits of Professional Project Management:
ALFURQAN’s approach shall be to provide a director-led multi-disciplinary service which we have found is efficient, effective and objective. The whole philosophy of our services is based on the premises that advice on project and construction risks invariably cross the boundaries of professional disciplines. Accordingly, when we undertake assignments it is on the basis of a combination of professional disciplines and our associates are staffed with professionally qualified personnel in a number of disciplines.
Experience has shown us that clients involved in construction and development are best served by a team and not by an individual. This is simply because the correct advice almost inevitably requires expertise from a number of areas which may include:
We therefore, prefer to provide a balanced team to give the Client a complete multi-disciplinary service and are confident that our proposal is unique in its ability to do so. Our approach to staffing a particular assignment is dependent on the nature of the project, as well as its size, complexity and the client’s wishes. However, project team usually comprises:
An Assignment Director heads each project and has the overall responsibility of ensuring that the assignment is conducted in accordance with the terms of agreement and the needs of the Client. Day-to-day operations are the responsibility of the Assignment Managers. The Assignment Director’s major responsibility is to plan and control, the project in such a way that the goals of the clients are achieved with minimum resource consumption. He also recognizes “danger signals” well in advance so that preventive measures are taken to avoid delays.
Assignment managers oversee all personnel working on the assignment, assigning, and work tasks to the Consultants, Programmers, and Technicians. The Assignment Manager works closely with all team members and oversee the development and finalization of all conclusions, opinions, evaluations and reports.
Responsible for timely completion and receipt of all construction drawings, sketches etc. Preparation of samples and their subsequent approvals. Sourcing of equipment and materials. The Chief Expeditor performs fortnightly review of the Master Schedule and distributes a report on which critical items need to be attended on a priority basis. He follows them up subsequently during the following week thus keeping a close eye on orders and delivery schedule of all long-lead items.
Responsible for Master CPM Schedule. The Scheduling Engineer furnishes required dates for design, equipment and material delivery. While updating the Master Schedule on a regular basis the Scheduling Engineer develops physical reports and informs of potential delays and critical areas for review by the management. Scheduling Engineers are based in our Head Office.
The Construction Manager deputed at the site is responsible for monitoring and reporting all day to day activities at the site. The Construction Manager works closely with the Project Manager and informs him of potential delays, cost over runs, slack in schedule and as well as standards of quality. He reports to the Home Office on a daily basis. His inputs are essential for preparation of various reports and controls. He participates in weekly meetings at the site and provides information to the Construction Team for various engineering activities. He sends information to the Home Office for expediting of materials, equipment and drawings.
Our Associate Partners are responsible for the analysis and evaluation of all technical information and work closely with the assignment manager.
Programmers customize and run programs to suit the needs of the project for all areas where computers may assist in document control, data collection and management.
Depending upon the time of our induction on a project, assist the Owner in selection and finalization of qualified Project Architect and other consultants who could deliver the design deliverables as per the aspirations of the Owner.
This may include inviting technical and commercial proposals from the prospective design consultants, evaluating such proposals, carrying out negotiations with them, recommending award of consultancy services and formulating a consultancy agreement between the Owner and the successful consultant.
If required, assist the Owner in carrying out geotechnical investigation and topographical survey of the project site through specialist contractors.
Schedule and attend regular meetings with Owner during the development of conceptual and preliminary design to advice on the use and improvements, selection of materials, building systems and equipment. Provide recommendations on construction feasibility, availability of materials and labor, time requirements for installation and construction and factors related to cost including costs of alternative designs or materials preliminary budgets, and possible economies.
Develop a Project Master Schedule that coordinates and integrates with the Engineers design schedules and the Owner’s occupancy requirements showing portions of the Project having occupancy priority. Prepare a tender schedule for the approved work packages identifying their timelines in relation to the Project master Schedule.
Recommend for purchase and expedite the procurement of long-lead items to ensure their delivery by the required dates. Make recommendations to the Owner regarding the division of work in the Drawings and Specifications to facilitate the bidding and awarding of Trade Contracts, allowing for phased construction taking into consideration such factors as time of performance, availability of labor, overlapping trade jurisdictions and provisions for temporary facilities. Review the Drawings and proposed Specifications to eliminate areas of conflict and overlapping in the work to be performed by the various Trade Contractors.
Prepare a Project budget as soon as major Project requirements have been identified, and update periodically for the Owners approval. Prepare an estimate based on a quantity survey of Drawings and Specifications at the end of the Schematic design phase for approval by the Owner as the Project Construction Budget. Update and refine this estimate for the Owner’s approval as the development of the Drawings and Specifications proceeds, and advise the Owner if it appears that the Project Construction Budget will not be met and make recommendations for corrective action.
Monitor the work of the Trade Contractors and coordinate them with the activities and responsibilities of the Owner and Project Management Consultant to complete the Project in accordance with the Owner’s objectives of Cost, Time and Quality.
Provide all supervision on labor, materials, construction equipment, tools and Sub-Contract items which are necessary for the completion of the Project. To the extent that the Project Management Consultant performs any work with his own forces, he shall with respect to such work, perform in accordance with the Plans and Specifications and in accordance with the procedure applicable to the Project.
Develop and monitor an effective system of Project cost control. Revise and refine the initially approved Project Construction Budget, incorporate approved changes as they occur, and develop cash flow reports and forecasts needed. Identify variances between actual and budgeted or estimated costs and advice, Owner whenever projected cost exceeds budgets or estimates. Maintain cost accounting records on authorized work performed under unit costs, actual costs for labor and material, or other bases requiring accounting records. Afford the Owner access to these records and preserve them for a period of three (3) years after final payment.
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